When you’re focused on getting a lot done it can be hard to manage your time and get organised. Its not easy to stay on top of things, avoid distractions and waste as little time as possible. You might be trying to manage so many things right now. Trying to answer all your unread emails, find time for date night or socialise with close friends you haven’t seen in weeks. If you are looking for a solution on how best to get organised, find out about the tools and resources which you can use.
Don’t be hard on yourself when you feel like you arent on top of things or as organised as you would like to be. But you do need to think about what your focus is and how your time is being spent. Productivity is really important when trying to stay organised. What I find to be most helpful is to be present and in one place at a time when I am working on a task. Where your time goes, so does your energy. If you are focusing on more than one thing at a time your energy and mindset is going to be all over the place and counterproductive.
Another way to maximise your productivity is by using these tools and resources that I share which will help you with time management, productivity and organisation. The best thing is most of these tools can be used or managed online so you can keep everything in one place and easily accessible. I share 13 must have tools that I would really recommend to help you to get organised.
13 GAME CHANGING TOOLS YOU NEED TO GET ORGANISED
Having a life coach or a personal assistant would be a dream right now even if its just to get you some Dominos Pizza and some icecream. You want to hire a dream team to be the total girlboss of 2017. I get it! You want to be more organised so you can free up some extra time to get more things done.Not being organised can be pretty stressful. If you haven’t got your work, life or business in order it can have an effect on your mindset, confidence and relationships. Putting better systems in place to free up your time and to get ahead is one of the best things you can focus on for yourself this year. Take a look at the list below of some of the things successful people do:
2. Set daily goals
3. They wake up early
4. They schedule things
5. They use a notebook
You can see that everything is focused around being productive and organised. Its easy to leave things to the last minute because you think you’ll have time to do it later but getting ahead is key. You can get organised now rather than ending up strapped for time to get things done and looking back wondering what you spent the last 3 hours doing.
When you’re used to being the I’ll do it later type of person, it can be difficult to make the switch to being more organised and doing things 3 or 5 steps ahead. Even I am currently in the process of making that transition so trust me I know its not as easy as it looks! Thats why I decided to share these tools and systems that I think are really useful to getting organised.
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Getting Things Done
Get familiar with Evernote and Asana. Keep your to do list, documents and reminders all in one place. They are both task management apps you can use online and offline to keep track of all the things you need to do. From lists of gym work outs to delegating responsibilities on projects you’re working. So simple to use, easy to navigate and also free Evernote and Asana will help you get organised in no time.
While a planner can be classed an old fashioned pen to paper version of the apps listed above, using a planner is so much more then that. Writing goals, tracking daily appointments or jotting notes. Along side Evernote and Asana I use planners as a way to get specific and check in on my goals regularly. I love the simplified planner from Emily Ley which includes a full calendar for the year. It also has inspirational quotes throughout to keep you motivated.
I usr google docs for almost everything, especially when I am out on the go. I’ve created revision notes, workbooks and blog posts with google docs. Its accessible on and offline plus you can get access to your docs pretty much anywhere. Google docs is compatible with pretty much all devices which is really helpful when you are out and about.
Keeping on top of your finances is a must. Trying to save, invest, have more surplus at the end of each month you need to keep track of your expenses. Mint is a really useful online app that you need to use if you want to improve financially. Not only that you can link your bank cards tp the mint app which means there really is no excuse not to keep up with all of you expenses.
Alongside Mint, makes sure you download your banks app. Its an easy way to access your bank account and keeping track of whats coming in and out. Its really a no brainer especially if one of your goals this year is to improve your finances.
This seems like a misfit in the finance section but heres the deal. Sometimes your bank doesnt update your transactions until a few days time or if you pay by cash, Mint or your banking app cant track that. So use the notes app to manually write out your expenses. This allows you to keep a closer eye on what you’re spending where.
This goes in hand with the notes app. Its to keep track of all your expenses because I am well aware that some people just plain dont even bother to look at their finances on their app for fear of what they will see! At the end of each week get your receipts together and see how much youve been spending and whether youre going over budget.
If you are trying to save and not sure how or where to start, the first thing to do is create yourself a goal. You can choose a random number or you can get specific if you have a particular aim. For example, you might want to buy a car, reduce your debt or simply treat yourself to something a little luxurious. Once you have set your goal, create a budget around it. Set out all your expenses and income.
What ever is left over after non negotiable expenses, set aside a certain amount each week or each month that will get you closer to your goal. I like to put my money aside in a separate account just to avoid spending it with those just in case moments. I also treat the money I save as a non-negotiable. If i had another direct debt or lower salary, I would have to manage on my budget without any choice so I treat my savings just the same.
If you are feeling ambitious and looking to start saving, you can try the 52 week challenge I created to save for £5000. Just hit the download button below and get started! If you need more tips on saving then check out my post how to save thousands.
DOWNLOAD THE 52 WEEK CHALLENGE PRINTABLE!
This isn’t necessarily a tool but its super helpful for making sure that things in your life are a lot more organised. I talk about this in so much more detail in how to have a productive week. How far ahead are you planning? Have you written a list, do you even know what you have to do? Are you really prepared? If not you need to plan and get ahead. Help yourself and do as much as possible in advance.
Have a back up
You need to make sure you have things saved in more than one place or somewhere secure. A hard drive, in the cloud, physical copies, email. Where ever! Make sure your things are saved just in case. Technology is great but not 100% reliable. I use the My Passport Ultra Hard Drive which gives me more than enough space to save my important documents and photos.
Keep a clean space
A messy room means a messy mind. Keep it simple by having a clean and clear space. Do a clear out, remove the clutter, shred unwanted documents, donate unwanted clothes.
Set aside reflection time
This is my number one tip to help me get clear and focused so I can take actionable steps to get organised. Every night 30 minutes before i sleep i reflect to clear my mind, know what i need to work on next. It also allows me to let go of things bothering me and let go to have a clear mind the next day
If you’re really serious about getting organised and being productive you can get access to my Productivity Planner Pack. It includes a complete 12 month calendar, daily and weekly planner to help you get organised, help you remember important dates and set your goals. I find it really useful to keep track of my every day bits and pieces. Plus it includes inspiring quotes to keep you motivated.You can access it by clicking this link here.
Be sure to let me know in the comment section below whether you use any of the tools I mentioned in this post and whether you’ve got any favourites!
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